01 · Planning with myCHEF
Match the food service to the event programme
A product launch needs a different service rhythm from a staff celebration. During a reveal or presentation, trays and clearing should pause. During networking, passed canapés can keep guests moving, while a staffed buffet gives a longer gathering a clear meal period. Share the programme before choosing the menu.
The catering brief should describe the audience as well as the headcount. Include arrival patterns, dietary requirements and whether the food replaces dinner or supports a short reception. If guests will move between rooms, identify where food may be served and where the team can prepare, store and replenish it.
Agree the arrival window, catering equipment, service hours and collection arrangements with the venue. Bar services and additional event requirements should appear as separate items where requested. For the food itself, compare a canapé menu with live cooking stations and choose the format that supports the occasion.

02 · Planning with myCHEF
Match the bites to the length of the reception
Canapés should be comfortable to eat while guests are standing and talking. Consider the size, number of bites and whether a dish needs cutlery or somewhere to put a used item. A selection that looks elegant on a platter still needs to work once it reaches a guest's hand.
Discuss whether the menu is a light welcome or the main food for the occasion. That decision affects the balance of lighter bites and more substantial items, the quantity and the pace of service. Dietary alternatives should be included in the circulation plan so they reach the guests who need them.
The room layout matters too. Staff need clear routes between the preparation area and guests, and the menu should suit the distance food will travel. A well-planned reception feels effortless because the portions, service rhythm and practical details have been considered together.
03 · Planning with myCHEF
Build the service schedule around your guests
Work backwards from the time guests should begin eating. The team may need access earlier for unloading, setup and preparation, particularly when equipment or several service areas are involved. Share the programme before the menu is finalised so the catering plan can support it.
Identify moments when service should pause, such as a speech, presentation or ceremony. For an office event, confirm the length of each break and whether everyone will arrive at once. For a private celebration, allow for the welcome period and any cake or toast that needs its own place in the sequence.
Agree a contact for changes on the day. Small timing adjustments may be manageable, while a substantial extension can affect staffing and the booked hours. Clear communication helps the team respond sensibly and keeps the food connected to the occasion rather than running on a separate timetable.
Your occasion, thoughtfully planned
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Share your date, venue, guest count and menu preferences. We’ll discuss the service your occasion needs and confirm the details in a written proposal.
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