01 · Planning with myCHEF
Serve lunch without interrupting the meeting
Tell us whether lunch is a break in the meeting or part of the conversation. A working lunch benefits from food guests can manage easily at the table. A client lunch with more time may suit individually served courses. The right choice depends on the room, the agenda and how formal you want the occasion to feel.
Confirm the number of guests, the lunch window and whether the room will be occupied during setup. Share any access restrictions, loading arrangements and the name of the person who can receive the team. If dietary alternatives are needed, agree how each guest will be identified without disrupting the meeting.
Delivered food needs someone in your office to manage presentation and clearance. A staffed service adds hospitality support for the agreed hours. For regular team meals, compare office catering; for a full programme with coffee breaks and multiple service periods, explore conference catering before finalising the brief.
02 · Planning with myCHEF
Build the service schedule around your guests
Work backwards from the time guests should begin eating. The team may need access earlier for unloading, setup and preparation, particularly when equipment or several service areas are involved. Share the programme before the menu is finalised so the catering plan can support it.
Identify moments when service should pause, such as a speech, presentation or ceremony. For an office event, confirm the length of each break and whether everyone will arrive at once. For a private celebration, allow for the welcome period and any cake or toast that needs its own place in the sequence.
Agree a contact for changes on the day. Small timing adjustments may be manageable, while a substantial extension can affect staffing and the booked hours. Clear communication helps the team respond sensibly and keeps the food connected to the occasion rather than running on a separate timetable.
03 · Planning with myCHEF
Make the delivery handover clear
For food-only delivery, nominate someone who will receive the order and confirm the handover details. Share the exact address, access instructions and requested delivery window. If the location is inside a larger building, include the floor, reception process and any restrictions on deliveries.
Know what happens next. Your team may need to arrange the food, provide serving items, replenish the table and handle clear-down. Ask which packaging, labels and serving guidance are included, and check whether any equipment is supplied or needs to be arranged separately.
The menu should suit the interval between delivery and eating. Tell the team if food will be served later or in several stages so the request can be assessed appropriately. Follow the dish-specific instructions provided at handover and ask for clarification where needed. A clear delivery arrangement gives you convenience without leaving important responsibilities undefined.
Your occasion, thoughtfully planned
Tell us what you have in mind.
Share your date, venue, guest count and menu preferences. We’ll discuss the service your occasion needs and confirm the details in a written proposal.
Start your catering enquiry